You will need Adobe Acrobat Reader to view the forms below. You may download the latest version at http://www.adobe.com. Some of the forms are interactive, allowing you to type out the needed information prior to printing the form. Don't forget to sign the form. You may drop it off at our office (Wenatchi Hall) or mail it to:
Wenatchee Valley College Financial Aid Office 1300 Fifth Street Wenatchee, WA 98801
***IMPORTANT!!***Be sure to use the correct forms and documentation . Use of incorrect forms and documentation will delay processing.
Please note that the 2012-2013 will be FIVE (5) quarters instead of the usual four (4) quarters. The quarters for the 2012-2013 year will be:
Summer 2012
Fall 2012
Winter 2013
Spring 2013
Summer 2013
What this means for you: PLAN ACCORDINGLY.. Students who receive Pell Grant at the full-time level each quarter will only receive 3 quarters of Pell Grant. If you take a lighter load during some quarters, your Pell Grant can be spread out over additional quarters. Student loans have an annual limit as well, so keep the 5-quarter year in mind when filling out your loan requests.
Click on the links below to jump directly to the information you are looking for. To return here, click the link titled "Return to Menu" which can be found on the left at the bottom of each section as you are scrolling through the page.
Special Circumstances Revision Requests Information Revision Request - Students Revision Request - Parents of Dependent Student Additional Expenses No Parent Info-Special Conditions Financial Aid Priority Appeal
Summer Aid Summer Aid Worksheet Summer Work Study Information Summer Work Study Request-attending Summer Summer Work Study Request-NOT attending Summer
Required Forms: These documents are required in order to complete your file. Please carefully read all information sheets. It is the students responsibility to read and comply with the conditions of financial aid and the Satisfactory Progress Policy. Please direct any questions to the financial aid office.
With the exception of some scholarships, all financial aid awarding uses information found on the FAFSA. To receive grants, workstudy, and loans, you will need to start with the FAFSA. Here is a direct link to the federal website, along with a link to a practice worksheet, which you can download, print, fill out, and use as a reference when filling out your FAFSA online.
To receive financial aid, each student must meet the Conditions of Award outlined on the back of the award letter. Conditions can change from year to year. It is the student's responsibility to read these Conditions of Award and to direct any questions to the Wenatchee Valley College Financial Aid Office.
Here is an online copy of the award information that is included with initial award letters for students receiving any of the following: Grants, Loans, Workstudy, Waivers or Scholarships. It contains important information that you should know if receiving any financial aid funds. It is the student's responsibility to read this information and to direct any questions to the Wenatchee Valley College Financial Aid Office.
It is every student's responsibility to read and follow the Satisfactory Academic Progress (SAP) Policy. Click on the links to the right to read the complete policy. Please contact the financial aid office if you have any questions regarding the Satisfactory Progress policy. See SAP section below for appeal information.
Other Financial Aid Forms The documents in the tables below have been separated by category. Some of the forms are optional for students. Other forms are not required for every student, but may be required of some and still others are required only if you wish a specific type of aid. Please carefully read all information sheets. Please direct any questions to the financial aid office.
Miscellaneous Forms These are a few of our commonly used forms that students may need throughout the year.
To allow the college to discuss the status of your financial aid award with your parents or another person, a "Release of Information" form must be completed and returned to our office.
The release does not carry over from year to year, so you will need to fill out the form for each year you attend.
If you are adjusting your enrollment prior to the 10th day of classes AND YOUR AID HAS NOT YET BEEN DISBURSED, please use this form. If your aid has already been disbursed, do not use this form to report changes to enrollment status.
If you are unsure how your post-disbursement enrollment changes will affect your financial aid, please review the Satisfactory Progress Policy below. If you have any questions, contact the Financial Aid Office.
To be used when submitting miscellaneous information for which there is no specific form.
Students can report changes in graduation plans, additional scholarships or resources received or request changes to the type of financial aid offered (i.e. work study to student loans) with the information update form. If you have questions about whether this is the appropriate form, please contact our office before downloading and submitting this form.
Students must be admitted to and enrolled in an eligible degree or certificate program at Wenatchee Valley College to receive financial aid. If you are not coded as being in an eligible program, but you are enrolled in one, you need to fill out this form and return it to the financial aid office.
A consortium agreement is used when a student needs to take a required course at a "HOST" school because the "HOME" school does not offer the required class in the time frame needed to complete a degree. IMPORTANT:Your "HOME" school is the one who will be granting your degree.
If WVC is your "HOME" school (your degree will be granted from WVC), you should use this form to request a consortium. Please carefully read the Information Sheet prior to completing a Consortium Agreement, as it contains information regarding requirements for completing your Consortium Agreement.
If WVC is your "HOST" school (another institution will be granting your degree), you must contact your "HOME" school's financial aid office for information about a consortium agreement.
Consortium agreements can be personally submitted, emailed to financialaid@wvc.edu or faxed to 509-682-6811. Be sure to note the subject as "Consortium Agreement".
Verification Worksheets In some cases our office will request that a student verify the information entered on the FAFSA. If our office requires this information, we will notify the student and the student should use one of the following worksheets to submit the information to our office. Please read the following carefully and choose the appropriate verification worksheet for your status.
If your application has been selected for a process called verification and you had to list your parents information on your financial aid application (FAFSA), you will need this form.
Verification is a process where our office will be comparing information that was listed on your FAFSA to copies of your and your parents tax information. If there are differences from what was reported, we may need to make a correction to your application.
Complete this worksheet, following directions carefully. The answers to the questions will determine the types of documents - if any - that you will need to submit in addition to the worksheet. Submit the worksheet with any required documents. Make sure that you and one of your parents sign this form.
***CAUTION!***Be careful to check the box that says you used the IRS Retrieval Tool ONLY if you DID use it AND made no changes to the data retrieved. If this item is incorrectly checked and there is no tax transcript attached, your file will be incomplete and processing delayed until you request and submit your tax transcripts from the IRS.
Also please note that if you are just now making the correction to your FAFSA to retrieve your tax data, it is helpful to wait a couple of days before turning in your worksheet, until you know that the new student aid report with the retrieved data has processed.
If your application has been selected for a process called verification and you were not required to list your parents information on your financial aid application (FAFSA), you will need this form.
Verification is a process where our office will be comparing information that was listed on your FAFSA to copies of your tax information. If there are differences from what was reported, we may need to make a correction to your application.
Complete this worksheet, following directions carefully. The answers to the questions will determine the types of ducments - if any - that you will need to submit in addition to the worksheet. Submit the worksheet with any required documents. Please make sure that you sign this form.
***CAUTION!***Be careful to check the box that says you used the IRS Retrieval Tool ONLY if you DID use it AND made no changes to the data retrieved. If this item is incorrectly checked and there is no tax transcript attached, your file will be incomplete and processing delayed until you request and submit your tax transcripts from the IRS.
Also please note that if you are just now making the correction to your FAFSA to retrieve your tax data, it is helpful to wait a couple of days before turning in your worksheet, until you know that the new student aid report with the retrieved data has processed.
Expense Resource Worksheet
In some cases our office will request that a student verifies their or their families expenses incurred during the year. If our office requires this information, we will notify the student and provide the correct form.
Loans Loans, unlike grants or work-study, are borrowed money that must be repaid, with interest. These are real loans-just like car loans or mortgages. You cannot have these loans canceled because you didn't like the education you received or because you're having financial difficulty. These loans are a serious obligation, so think about the amount you'll have to repay over the years before you take out a loan. Please read instructions carefully and submit the appropriate Loan worksheet for the loan(s) you are requesting.
To apply for a Federal Direct Stafford Student loan (Subsidized and /or Unsubsidized), you must complete and submit the Free Application for Federal Student Aid (FAFSA) and the Student Loan Worksheet each academic year.
The worksheet is submitted to the Financial Aid Office. The worksheet is your written permission for the Financial Aid Office to transmit necessary loan information to the Direct Loan Processing Center who will then process your Federal Direct Stafford Loan(s).
To apply for a Federal Direct Parent (PLUS) loan, the dependent student must first complete and submit the Free Application for Federal Student Aid (FAFSA) for the appropriate year.
The parent must then complete and submit the Parent Loan Worksheet to the Financial Aid Office. Additional criteria are detailed on the loan worksheet. Please follow instructions carefully.
Satisfactory Academic Progress To be eligible for financial aid, federal regulations require students to make satisfactory progress in an eligible degree or certificate program, and to complete their degree within the allotted number of credits for that degree. Use the links below to find out more and use the forms below to file appeals for exceptions to the policy.
It is every student's responsibility to read and comply with the Financial Aid Satisfactory Academic Progress Policy.Failure to comply can result in loss of your current and future financial aid. Click on the link to the right to read the complete policy. Please contact the financial aid office if you have any questions regarding the Satisfactory Progress policy.
If you have mitigating circumstances beyond your control and wish to appeal financial aid termination, please use the appropriate form below to explain your circumstances.
Use this form to explain circumstances that may have caused failure to maintain satisfactory academic progress. You will need to give a detailed explanation and also include what you have done to resolve the issue and to be successful in the future.
Students who are close to or have exceeded the maximum credits allowed for financial aid eligibility (maximum attempted credits, MAC) may appeal for an extension to our Satisfactory Progress policy when unusual circumstances beyond their control contributed to their inability to complete their degree within the allotted amount of credits.
If you would like to be considered for a reevaluation of your financial aid award because of DECREASED RESOURCES and/or CHANGE OF CIRCUMSTANCES since you completed your Free Application for Federal Student Aid (FAFSA), you may submit a Revision Request.
Please keep in mind that financial aid funds are limited and our response may depend on the funds available. In addition, adjustments are subjects to federal and institutional guidelines.
If you wish to to be consider for a reevaluation of your financial circumstances, please use the appropriate form below to explain your circumstances.
***Student and parents need to fill out separate forms, please make sure you use the correct one for your circumstances or it will delay processing of your request.
Please read the Information & Instruction Sheet prior to filling out your form. If you have any questions, contact our office.***
***Student and parents need to fill out separate forms, please make sure you use the correct one for your circumstances or it will delay processing of your request.
Please read the Information & Instruction Sheet prior to filling out your form. If you have any questions, contact our office.***
In certain circumstances, financial aid may be used to pay for student health insurance, medical/dental expenses, child care, additional books, transportation, or other educationally related costs.
Generally, requests are met with Federal Stafford Loan (subsidized and unsubsidized) or Parent Loan (PLUS). To request aid to pay for unusual expenses that exceed the standard budget allowances, you should use this form.
No Parent Information-Special Conditions
Please contact the financial aid office if you are a dependent student and indicated on your FAFSA that you could not provide parent information do to special circumstances.***
Students who had extenuating circumstances that prevented them from submitting their FAFSA by the priority deadline or prevent them from enrolling in full-time credits for an upcoming quarter can complete and submit this form. Please note that this is NOT the appeal form for Satisfactory Academic Progress or Maximum Attempted Credits. It is ONLY for those students who filed their FAFSA late due to extenuating circumstances and wish to appeal an exception to the priority deadline date. Having the exception approved will not necessarily result in additional funds.
ELIGIBILITY: In order to be eligible for financial aid you must be receiving a degree from Wenatchee Valley College. Summer only or visiting students are not eligible for financial aid. ** NEW** -- Summer 2013 will be the last quarter of the 2012-2013 financial aid year. If you wish to have financial aid for the Summer 2013 quarter, you must fill out the 2012-2013 FAFSA and the Summer Aid Worksheet, which will be available May 21st, once Summer registration has begun.
ADDITIONAL APPLICATION: Summer quarter financial aid requires an additional separate application (see Summer Aid Application info and link below). You must complete page 1 of the application and submit it to our office for processing.
Types of Financial Aid Available for Summer Quarter:
1. Grants - Financial aid grants for summer are limited to the Federal Pell Grant program. Processing of Summer 2013 aid will be done using the **2012-2013** FAFSA. Students that receive their full Pell grant for summer 2012, fall 2012, and winter 2013 will not be eligible for any Pell grant for the spring 2013 OR summer 2013. If you do not attend full time and do not use your entire Pell grant, we may be able to award your remaining eligibility in the spring and/or summer.
EXCEPTIONS: Pell eligible students enrolled in a program that REQUIRES Summer attendance (such as Allied Health) will be awarded local funds matching their Pell Grant during Spring and Summer 2013 quarters.
2. Loans - The Federal Stafford Loan Programs, subsidized and unsubsidized, are available. NOTE: If you have already received your full loan eligibility for fall, winter and spring quarters you will not be eligible for any summer loans.
3. Workstudy- Limited funds. Please see the Summer Work Study Request Form information below.
Summer aid applicants are awarded after summer registration begins. Summer 2012 financial aid will be based on information in your 2012-2013 FAFSA. In addition to the 2012-2013 FAFSA, a Summer Aid Worksheet is required for all students seeking aid for the summer 2013 quarter. Be sure to attach a copy of your summer quarter schedule to the worksheet.Do NOT submit prior to registering for Summer quarter. Awards are based on funds available. See Summer Quarter for more information.
Summer Work Study: There are two different types of Summer work study and two different forms. Please make sure you use the appropriate form below for your situation.
Students who ARE attending WVC Summer quarter and enrolled in at least 6 credits may fill out the In-School Summer Work Study Request. There is no guarantee of an available work study position or availability of funds. Positions on campus that involve direct student support, and positions off campus for non-profits will be given priority
Students who are NOT attending school Summer but will be attending Fall AND have attended the prior spring quarter MAY be eligible for work-study during the summer. The maximum eligibility will be 19 hours a week. Be sure to read the Summer Work Study Information Sheet for non-attendees. There is no guarantee of an available work study position or availability of funds. Positions on campus that involve direct student support, and positions off campus for non-profits will be given priority
