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De Minimis Use


Employees may use the District’s Electronic Information Resources (EIR) to send personal messages which are incidental to a legitimate District business purpose, are insignificant in cost and resource usage, and are brief and not disruptive, provided that they comply with all other requirements of state law, the EIR policy, and these procedures. Examples of such permissible incidental personal uses include, but are not limited to:

  1. Notice of public interest and public service events, such as lectures, Combined Fund Drives, blood drives, etc.
  2. Notice of office social gatherings (lunches, birthdays, receptions, etc.)
  3. District-wide notifications that are used for communicating goodwill among employees (holiday greetings, birth announcements, congratulatory messages, etc.)
  4. Inclusion of an incidental message - such as “happy birthday” - in an E-mail message that was otherwise sent for an official business purpose (e.g., to transmit an agenda of a District/campus meeting.

De minimus use does not extend to retrieving multimedia from the Internet to any WVC EIR except in the direct performance of a job duty.

Adopted by the Board of Trustees: 10/10/01
Last reviewed: __/__/__
Policy contact: Technology

Related policies and procedures
None identified at this time