ctcLink Pillars
Our ctcLink implementation is made up of three main working systems or pillars; Campus Solutions also known as (CS), Financial Management (FIN) and Human Capital Management (HCM). There is a great deal of interaction between the various modules of a single pillar, but there are also interactions and reporting between pillars. This topic will introduce you to the three pillars and how the pillars integrate into SBCTC implementation of PeopleSoft.
The ctcLink project staff will be comprised of WVC staff who work in one or more of these pillars.
Where Do I Belong?
Supports all Student Administration business processes. This replaces the student management and financial aid systems (SMS, FAM and Degree Audit), as well providing integration for self-service through mobile technology. Financial Aid and Student Financials processes also work out of the Campus Solutions pillar. CS consists of the following:
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Academic Advisement |
Used to track requirements and policies that a student must satisfy in order to graduate. |
| Academic Structure | Helps manage academic plans, groups and organizations. |
| Admissions and Recruiting | Helps plan, manage and track admissions and recruitment activities. |
| Campus Community | Enables the management and maintenance of a wide range of biographic and demographic information on people and organizations of interest to institutions, both internal and external. Includes Managing Communications, Comments and Checklists (3C's). |
| Continuing Education | Helps with integrating analytics, promo/waiver code setup, generating marketing and promotional materials, and communications, as well as new student enrollment for Continuing Education. |
| Curriculum Management (Course/Class) | Manages schedule of classes and prepares the course catalog. |
| Financial Aid | Automates federal and institutional financial aid processing for a more efficient operation. It provides flexibility and helps manage financial aid activity for applicants and students. |
| Student Financials | Enables the management and calculation of student financial information for your institution. Calculates tuition and fees, bills customers, and issues refunds. Provides functionality enabling the set up of payment plans for students and implementation of automated collections process. Integrates with the general ledger to properly track and allocate institution's debits and credits. |
| Student Program and Enrollment (Student Records) | Enables you to enter, track and process all academic information from the course catalog and schedule of classes to student programs, plans and sub-plans. Includes Transfer Credit. |
| Self-Service (Students) | Enables advisors, faculty, students and staff members to view and update information. Allows students to pay tuition and register for courses. Also assists advisors, faculty and staff with job duties. |
Provides functionality to support financial business processes and replaces the existing financial management system (FMS), as well as providing significant additional functionality in Supply Chain Management (Purchasing). FIN consists of the following:
| Accounts Payable |
Provides functionality for creating vouchers, matching those vouchers to purchase orders, and posting payments. |
| Accounts Receivable | Allows you to enter and track revenue, post to customer accounts and apply payments. |
| Asset Management | Add, maintain and retire assets. Used to budget for assets, adjust or transfer them, and calculate depreciation. Also used to manage physical inventories and archival. |
| Billing | Help create and manage bills and invoice customers. Will create potential receivables and generate accounting entries that eventually post to the GL. |
| Budgeting | Enables the evaluation of business alternatives, set financial targets, conduct scenario-based what-if analysis, prepare budgets, and adjust to changing economic environments. Creates forecasts and tests assumptions and scenarios. |
| Cash Management | Used to manage bank transactions (such as electronic fund transfers) and calculate cash position. |
| Expenses | Used to process travel authorizations and cash advances, generate expense reports and post payments. |
| General Ledger | Core of financial system. Each of the other FIN modules can create accounting entries that eventually feed into the journals which are then posted into the appropriate GL ledger using Chart of Accounts. |
| Grants/Projects/Contracts | Grants is used to help plan, manage and track grants activities, create budgets and create proposals. Projects is used to define project schedules and activities, capture various costs such as those arising from procurement or time and labor. Contracts is the primary module for dealing with contracts; from proposal to award. Grants and projects both feed into contracts. |
| Purchasing | Used to prepare requests for quotes, purchase orders and procurement contracts. Also allows for change orders, reconciliation, and receiving and returning items. |
Supports Human Resources business processes and replaces the existing Personnel and Payroll Management System (PPMS), as well as provides additional functionality around recruitment and talent management. In addition, online employee self service is provided. HCM consists of the following:
| Absence Management | Enables organizations to automate the processes for planning and compensating paid and unpaid time off for employees. Seamlessly integrates with Time and Labor and Payroll modules. |
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Benefits |
Comprehensive benefits management solution supports a full range of benefit programs and plans, and provides everything needed to maintain benefit records and to respond to inquiries from decision makers, managers, and other employees. |
| Faculty Workload | Enables you to monitor the instructional and non-instructional workload for selected faculty, instructors, and staff. |
| HR Core | Area of initial setup for employee information with job data, personal information, position data, compensation maintenance for step increases, and union information. |
| Payroll | Engine that calculates gross to net earnings, deductions, and related taxes. Integrates with other modules (HR, Time & Labor, General Ledger, Projects, Recruiting, and Compensation) to coordinate a wide range of salary, reward, and expense payments. |
| Self-Service (Employee/Manager) | Enables employees and managers to review, add, update, delete, submit for approval, and/or approve changes to personal absence, leave and payroll information. |
| TAM (Talent Acquisition Management) | Advanced applicant tracking system that is designed to expedite the hiring process. |
| Time and Labor | Provides complete control over tracking employee Time and Labor. Also integrates with HR, Payroll, and Project Costing modules, allowing you to access and use employee and payroll information. |