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Payroll Disbursement

600.670 PAYROLL DISBURSEMENT POLICY

The college shall develop and update appropriate statements, regulations, and procedures for approval of the president’s cabinet for payroll disbursement. The board of trustees delegates to the president or designee the responsibility for defining, describing, developing and administering the payroll disbursement procedure.

Adopted by the board of trustees: 9/19/07
Last reviewed: __/__/__
Policy contact: Administrative Services

Related policies and procedures
1600.670 Payroll Disbursement Procedure

1600.670 PAYROLL DISBURSEMENT PROCEDURE

Pay is disbursed in the following manner:

  1. Permanent staff: Direct deposit is required. Exceptions to the requirement of direct deposit will be made by a case-by-case basis. The net pay is electronically deposited into a financial institution on payday (usually the 10th* and/or 25th* of each month). A direct deposit form can be obtained from the human resource or payroll offices and submitted to the financial institution (bank). The bank forwards it to the WVC payroll office. Direct deposit will start two pay periods after the payroll office receives the direct deposit authorization form. Employees can obtain their pay information or earnings history on the college intranet.
  2. Part-time hourly and part-time faculty: Hourly employees paid by timesheets are paid on the 10th*. Part-time faculty with returned, signed contracts are paid on the 25th*. Checks are printed and put in the U.S. mail the day before payday. Direct deposit is available for those employees that are eligible for medical benefits.
  3. Student checks: Student checks may be picked up at the cashier’s station on or after payday, which is usually the 10th* of each month. Students can request to have checks mailed by indicating this on their timesheet.
  4. Obtained by other than payee: Checks are not to be given out to persons other than the payee unless:
    1. The payroll office receives a note signed by the payee directing the check to be released to some other named individual.
    2. In an emergency, a phone call may be made to the payroll office directing them to give the check to someone else.

      In either case, identification of the person picking up the check must be presented in addition to signing for the check before the check is released.

*If a payday falls on Saturday, employees will be paid on the preceding Friday. If a payday falls on Sunday, employees will be paid the following Monday.

Supersedes 2.A.07
Approved by the president’s cabinet: 7/5/05
Presented to the board of trustees: 7/20/05
Revised and approved by the president’s cabinet: 5/3/11
Presented to the board of trustees: 5/18/11
Last reviewed: __/__/__
Procedure contact: Administrative Services

Related policies and procedures
600.670 Payroll Disbursement Policy